Whether you business is growing rapidly or you wish to move to a better location, moving premises is a deal for most companies. Key to a successful move is thorough planning. But there is more to changing from one building to another than just simply writing a list of things to move. Your move should be well organised so that you can resume your company operations in the new location as soon as possible. This will help avoid any work delays.
From organizing your timeline to ensuring a seamless transition, here are 6 practical tips to help you plan your commercial move like a pro.
Start Early and Create a Timeline
First things first, don’t procrastinate! The earlier you start planning your commercial move, the better. Give yourself ample time to organize everything and create a detailed timeline.
Outline all the tasks that need to be completed before, during, and after the move. This will help you stay on track and ensure you don’t miss any crucial steps along the way.
Budget Wisely
Moving your business involves costs, and they can add up quickly if you’re not careful. Set a budget that covers all expenses related to the move, including packing materials, transportation, potential storage fees, and any unforeseen costs.
Make sure to plan out as much as costs related to moving as possible so that you have the required budget ready. Remember to factor in extra funds for unexpected costs as they tend to pop up when you least expect them.
Hire a Reliable Moving Company
You’re a business owner, not a superhero. Consider enlisting the help of a professional moving company that specializes in commercial relocations. Research and compare options, read reviews, and ask for quotes.
A reliable moving company can take a huge weight off your shoulders, handling the logistics and ensuring your valuable assets are transported safely.
Delegate Responsibilities
You’ve got a team, so use them wisely! Delegate specific tasks to trustworthy employees who can assist in various aspects of the move. Designate someone to oversee the packing proces. You can ask someone to coordinate with the moving company, and someone to handle administrative tasks, such as updating your business address with vendors and clients. Teamwork makes the process much easier and faster.
Plan for IT and Communication Setup
In today’s digital age, IT and communication systems are the backbone of any business. Don’t overlook the importance of planning for the setup of these systems in your new location.
Coordinate with your IT service provider or team to ensure a seamless transition. This will help you avoid communication blackout during a critical moment after your move.
Label and Organize Your Items
Packing up your office can be a daunting task, but a little organization goes a long way. Label each box clearly with its contents and the room it belongs to. This will make unpacking at the new location a breeze.
Consider creating a color-coding system for different departments or areas to make the sorting process even smoother. This way, employees can unpack and find things easily.